Presentation Instructions

Presentation Instructions for Selected Poster Presenters

If your poster is selected for the 2017 Scientific Symposium poster session, the following information will help you prepare your research results so you and your colleagues get the most benefit at the conference.

Preparing Your Poster

YOUR POSTER MUST FIT ON THE 4×4 BOARD AND EASEL THAT IS PROVIDED FOR YOU.

What is a Poster Presentation?
A poster is a visual presentation of your research or clinical project. Use schematic diagrams, graphs, tables and other strategies to direct the visual attention of the viewer, rather than explaining it using text as you would in a journal article. A poster addresses one central question. State the question or hypothesis clearly in the poster and use your presentation to provide a clear and explicit take-home message.

Title and Author
The title of your poster presentation and your name should be made in very LARGE type so that viewers can easily see the subject matter of the poster and its author from a distance (at least 1″ lettering, or 36 point font). The title, author’s name, and author’s affiliation are usually placed at the top and in the center of the poster board.

Content
Posters usually have a similar structure to a research paper or journal article: an abstract, introduction (i.e., brief rationale or review of relevant research), method section, results section, and a conclusion or summary. You might also want to list key references. If you poster is more clinically oriented, you may decide to use a different format, but breaking things down into clear sections with headings will help your colleagues understand your poster easily and quickly. In the busy and crowded environment of a poster session, most people do not have the ability to read and process long sections of text. Therefore, keep text to the bare essentials and stick to the most important ideas. You can convey details via discussion when you are standing by your poster.

Full Disclosure of Information
Transparency is vital for the open sharing of information. The full disclosure of identities of genes, proteins, active agents, etc. in your presentation is required.

Format
• Use bullet points to simplify sections like the introduction and conclusions
• Use large type, such as 36 point type for section headings, and 24 point type for text. Never use type smaller than 18 point for any reason
• Make use of underlines and boldface
• Use graphs and figures whenever possible. Make your poster visually pleasing and attractive
• Programs like MS PowerPoint can be helpful in creating your poster
• Plan to print your poster three days before the conference, using a high quality Large-Frame Digital printing service, such as FedEx Office

What Do I Do on the Day-of the Event?

Arrival
Please arrive at the Salk Institute for Biological Studies on Friday, October 6, between 7:00-8:00am. This is to ensure your poster is set-up well before most people arrive, as the breakfast and morning networking is one of the busiest and most valuable times for poster presenters.

Upon arriving at the Salk Institute, you will be required to check-in at the registration desk. Only the poster presenter is provided with complimentary registration for this event. Unless they are otherwise registered, admittance will not be granted for anyone other than the poster presenter.

As a presenter, you are required to have your poster up at the Salk Institute prior to the start of the program at 8:00am through the end of the networking reception at 6:30pm. Additionally, you will be expected to be standing at your poster to answer questions and present your work during certain parts of the day. This will include during the program’s two networking breaks, lunch and evening reception.

7:00am – 8:00am | Poster Set-up
10:15am – 10:40am | AM Break & Poster Presentations
12:15pm – 1:15pm | Lunch & Poster Presentations
2:35pm – 3:00pm | PM Break & Poster Presentations
5:00pm – 6:30pm | Networking Reception & Poster Presentations

Set-up
You will be provided with an easel and 4×4 poster board set up. Make sure your poster fits on a 4×4 poster board. We will provide four pushpins/thumbtacks per poster at the event. If any other supplies are needed to set up your poster (tape, scissors, etc.) please make sure to bring these additional supplies with you.

Each poster will be assigned to a number to which the abstract can be viewed online prior to the event. Poster slot location at the event will be assigned by this number. We will provide you with a map to locate your poster slot upon check-in at the registration desk.

Program Close
Presenters are responsible for dismantling their posters. Posters left remaining after the close of the day’s program will be disposed of and are not the responsibility of the CGMOM organizers.